So! You’ve read part one of my guide to newspaper charity appeals and so finely crafted is your application that you’re pretty sure it’s going to go all the way. Or at least to the next stage: the short-listing.
Quick recap: last year, when I was working for the disability charity Motivation, we applied to the 2012 Telegraph Christmas Appeal – and got it! Based on my experiences of being short-listed and invited to the Telegraph’s offices to meet the appeal’s decision makers, here are some (hopefully handy) insights. I imagine they’re relevant for the other newspapers too.
1. It’s still all about the stories
You pitched your best story ideas in your application and you’re afraid of repeating yourself. Don’t be. The judges read dozens of story ideas during the application process and may well have forgotten yours (despite the fact that those ideas have got you this far).
So now’s not the time to list your formal charitable objectives. Instead, focus on your most moving beneficiary stories. Share them with colour and emotion and honesty and your panel will be hooked. And with any luck, a few months down the line their Christmas appeal readers will be too.
2. If you can, take a beneficiary
To prepare for our meeting, I spoke to two 2011 beneficiary charities – AfriKids and Riding for the Disabled. Both were very open and helpful. Riding for the Disabled described how they’d taken one of their beneficiaries to meet the Telegraph. That person talked about the difference the charity had made to them. This, as you’d imagine, went down a treat.
Motivation is a mostly international charity, so we couldn’t take a beneficiary to our meeting. But our three-strong team did include two people who had lots of experience of working directly with beneficiaries and could talk with passion and authenticity about the difference Motivation was making to them. Both wheelchair users, my colleagues David and Jen both had compelling stories of their own to tell too, which I’m pretty sure played a big part in our success.
In summary: take a beneficiary if you can. If you can’t, take staff with first-hand experience of working with beneficiaries. Oh – and don’t feel compelled to invite your directors / heads of / trustees etc. The panel won’t care about job titles and hierarchy. They just want to hear from people who’ve experienced the impact the charity is making.
3. Don’t spend days preparing a gorgeous, glossy PowerPoint
Luckily, we’d kept our PowerPoint presentation pretty simple. But we had invested quite a bit of time in choosing for it the most powerful images of our work that we could lay our hands on.
On the day, the members of the panel were seated down one side of a long table. We, the Motivation team, sat opposite them. Our presentation was on a screen at the far end of the table.
Alas, the panel barely glanced at the screen. They were too busy looking at us. And they continued to focus on us as fab pic after fab pic went by unobserved. Frustrating! But at the same time, rather refreshing. It really felt like they valued what we had to say.
So the meeting was more of a dialogue than a presentation – and I think it would have been perfectly acceptable if we’d turned up utterly PowerPointless (a scary thought, nonetheless).
4. But do show videos. Short ones.
The panel missed the pics, but our films got their attention. We showed two – both short. The first was a rough-and-ready 30-second clip of Motivation’s rough terrain wheelchairs in action. The second was a professional, one-minute film featuring Afghanistan’s first ever wheelchair basketball tournament. With these little tasters of our work, I think we got it just right. A longer, more generic intro-style film might have got the panel a little twitchy.
5. Relax – and eat their biscuits
“Today’s a special day – we’ve got the posh biscuits,” a member of the panel told us as we were ushered into the meeting room. This throwaway comment made quite an impression on me. I realised that no matter how impressive and intimidating and utterly different from our humble charity office the Telegraph HQ happened to be, the members of the panel were just normal people who wanted to hear good stories and eat nice biscuits. Phew.
I hope these insights are useful. Good luck! And if you’d like any help with your charity’s newspaper appeal application, please get in touch.